When you manage meetings in multiple languages, sharing the right follow-up in the right language can be tricky. This workflow automatically detects your meeting’s language label and sends an AI-generated follow-up email in English, Spanish, or Portuguese. No need to build separate workflows.
By combining labels, AI Quick Prompts, and email steps, you can automate multilingual communication while keeping every message accurate and on-brand.
How it works
The workflow checks which label is applied to the meeting (English, Spanish, or Portuguese), runs an AI Quick Prompt in the correct language, and emails participants with that version of the summary and action items.
All branches run from a single trigger, so everything happens automatically once your transcript is processed.
Setting up the workflow
Click
New workflowand name it something likeSend multilingual follow-up emails.
Set the
Trigger typetoAutomaticand chooseMeeting Processed.
Add three
Conditionsteps:Condition 1 →
{{ meeting_labels.contains 'Spanish' }}Condition 2 →
{{ meeting_labels.contains 'English' }}Condition 3 →
{{ meeting_labels.contains 'Portuguese' }}
Under each condition, add an
AI: Use a Quick Prompt step:Select
Summary and Action items.Set
Save the result to the meeting.Choose the corresponding
Language for AI output:Español for Spanish
English for English
Português for Portuguese
After each AI step, add an
Email participantsstep:Subject:
{{ user.name }} shared meeting notes: {{ meeting.title }}Body:
Hi there, {{ user.name }} just shared the "{{ meeting.title }}" meeting notes with you — including a transcript and AI-powered insights generated by Tactiq. [View full meeting transcript]({{ meeting.url }})
Save your workflow.
Once saved, it will automatically detect the label, run the correct AI summary, and send the email in that language.
Variation to try
Add a
Review Before Proceedingstep before the email to check translations or adjust phrasing before sending.
Add a
Save to a Spacestep to archive multilingual meeting summaries under a shared “Customer Follow-ups” or “Team Projects” Space.
What you’ll get
Now, every meeting labeled with Spanish, English, or Portuguese automatically generates and sends a polished summary email in the right language; no manual sorting or duplicate workflows required. Your global communications just got a lot easier.