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How to use variables in Tactiq workflows

Learn how to add meeting details, user info, and custom outputs to your workflow steps using variables.

Rielee Velasco avatar
Written by Rielee Velasco
Updated this week

When building a workflow, you can use dynamic variables in any step that involves text formatting, conditions, or communication—like writing prompts, sending emails, or applying conditions. Click Variables and Examples to see the available options.

Where you can use variables

You can use variables in these workflow steps:

  • AI: Write your own prompt – to insert meeting info in the prompt

  • Review before proceeding – to customize what’s displayed for review

  • Condition (advanced mode) – to define conditions using logic from previous steps

  • Compose text from template – to insert dynamic data in a message

  • Email participants or Email team members – to personalize the subject and body

Available variables and what they mean

These variables pull in real values when the workflow runs. Here's what each one does:

Outputs from previous steps

Variable

Description

{{ stepX.output }}

Retrieves the output from a previous step (replace X with the step number)

Meeting details

Variable

Description

{{ meeting.title }}

The meeting’s title

{{ meeting.date | date: "%A, %b %d, %Y" }}

The meeting’s date, formatted (e.g., Monday, Jan 1, 2024)

{{ meeting.date | date: "%H:%M" }}

The meeting’s start time, formatted as hours and minutes

{{ meeting.dateFinished }}

The meeting’s end time in ISO format

{{ meeting.url }}

Link to the full meeting transcript

{{ meeting.labels }}

Any labels applied to the meeting

{{ meeting.participantEmails }}

Emails of everyone who joined the meeting

{{ meeting.participantNames }}

Names of everyone who joined the meeting

{{ meeting.notes }}

Notes added to the meeting

{{ meeting.transcript }}

Full transcript text


Space and user details

Variable

Description

{{ space.name }}

The name of the space the meeting is in

{{ space.id }}

The stable ID of the space (used in the space URL and helpful for workflows or integrations where the name might change)

{{ user.email }}

Your email address

{{ user.name }}

Your full name

{{ user.id }}

Your internal Tactiq user ID

You can combine these variables with markdown or custom text to format your messages. For example:

Hi there, {{ user.name }} just shared the “{{ meeting.title }}” meeting with you – including a transcript and AI-powered insights. 👉 [View full meeting transcript]({{ meeting.url }})

💡 Note:

space.id stays the same even if the space is renamed—so your workflow rules won’t break. You can find the space.id at the end of the space’s URL.
Example: https://app.tactiq.io/#/space/7yzIhALD4Nv8qPVsX2kv → the ID is 7yzIhALD4Nv8qPVsX2kv


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