When building a workflow, you can use dynamic variables in any step that involves text formatting, conditions, or communication—like writing prompts, sending emails, or applying conditions. Click Variables and Examples
to see the available options.
Where you can use variables
You can use variables in these workflow steps:
AI: Write your own prompt
– to insert meeting info in the prompt
Review before proceeding
– to customize what’s displayed for review
Condition (advanced mode)
– to define conditions using logic from previous steps
Compose text from template
– to insert dynamic data in a message
Email participants
orEmail team members
– to personalize the subject and body
Available variables and what they mean
These variables pull in real values when the workflow runs. Here's what each one does:
Outputs from previous steps
Variable | Description |
| Retrieves the output from a previous step (replace X with the step number) |
Meeting details
Variable | Description |
| The meeting’s title |
| The meeting’s date, formatted (e.g., Monday, Jan 1, 2024) |
| The meeting’s start time, formatted as hours and minutes |
| The meeting’s end time in ISO format |
| Link to the full meeting transcript |
| Any labels applied to the meeting |
| Emails of everyone who joined the meeting |
| Names of everyone who joined the meeting |
| Notes added to the meeting |
| Full transcript text |
Space and user details
Variable | Description |
| The name of the space the meeting is in |
| The stable ID of the space (used in the space URL and helpful for workflows or integrations where the name might change) |
| Your email address |
| Your full name |
| Your internal Tactiq user ID |
You can combine these variables with markdown or custom text to format your messages. For example:
Hi there, {{ user.name }} just shared the “{{ meeting.title }}” meeting with you – including a transcript and AI-powered insights. 👉 [View full meeting transcript]({{ meeting.url }})
💡 Note:
space.id
stays the same even if the space is renamed—so your workflow rules won’t break. You can find the space.id
at the end of the space’s URL.
Example: https://app.tactiq.io/#/space/7yzIhALD4Nv8qPVsX2kv
→ the ID is 7yzIhALD4Nv8qPVsX2kv
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